Open a lengthy bank statement and you’ll often find more than just the transaction ledger. Account notes, summaries, explanations statements, text, and other pages that provide data a bookkeeper needs to have.
The processing of all data isn’t necessary if the goal of the task is to transfer the transactional data to an accounting software or spreadsheet. A more focused workflow begins by identifying the useful pages before creating the output files.
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It’s Not Meant to Mean More Data.
Imagine a company looking over several months of banking activity. Even though each monthly PDF can contain at least ten pages however, only a small fraction of it will contain the tables required for accounting.
Another option is to copy the tables, however this could be time-consuming and result in typing errors. Businesses can convert bank statement data into Excel however, only the pages that are relevant.
Docubrew provides a page preview that allows users to view the PDF before deciding on what gets processed. Disclosures, cover sheets and other pages not needed can be left out.
A Preview First gives You More Control
Automation is only useful when you know what it’s doing.
Docubrew’s Preview feature allows users to see the pages of the financial statement before converting it. Docubrew relies on the original document to extract figures instead of making an attempt to estimate the financial value.
This preview lets you verify that the correct pages are selected, and to examine the extracted data before downloading.
This is a basic but vital checkpoint when it comes to financial records.
The Export’s Form should be influenced by the Destination
What are your plans for the transaction?
Excel excel is a great tool for bookkeepers who need to organize or examine data. CSV is the best option when the data is transferred to another system. Docubrew can also output QBO.
Someone who needs to convert bank statement to CSV, for example, can generate a CSV rather than creating an Excel workbook first and manually changing formats afterward.
Docubrew can be used with accounting software like QuickBooks®, Xero®, and FreshBooksand also spreadsheet-based workflows.
Scanned Paper Statements Can Join the same Workflow
The conversion can be performed on any PDF document, not just digitally created ones.
Businesses sometimes have older statements which are available only in paper scans. Docubrew is able to process PDF scanned documents, such as statements.
It is a great option in accounting historical projects, where certain documents have been digitally converted while others were directly scanned from paper. They could be converted by similar methods and subsequently reviewed prior to exporting.
Process Locally or Use the Cloud
The outcome of financial documents is as important as the way they are managed.
Docubrew’s Windows desktop application handles conversions locally, storing client documents on the computer. Cloud processing is offered to users who prefer browser-based processes. Docubrew says that uploaded files are encrypted and the uploaded documents as well as the converted documents are automatically deleted after 24 hours.
The final step in converting a PDF bank statement to Excel is not to feed every page of the document into Excel, hoping for a useful output.
Begin by reading through the pages with the information you require. Review what’s being extracted. Then choose which format is appropriate for the next task in accounting.
It is possible to develop an efficient financial workflow by intentionally processing less, instead of processing more.